Know your real cost per mile, keep your books, and have IFTA ready
One spreadsheet for owner-operators, box truck and hot shot drivers. Log income, expenses and fuel as you go; it works out your profit by month, your real cost per mile, your IFTA miles and gallons by state for the quarter, and a yes or no on the next load, on your phone.
Trucking Business Spreadsheet
An Excel and Google Sheets workbook (a copy with sample data and a blank copy) plus a 6-page quick start. Profit summary by month, income and expense log, IFTA fuel and miles log with a quarterly summary by state, a phone load check, cost per mile, break-even rate and a trip log. It organizes IFTA records; it does not file IFTA.
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See inside before you buy
A sample load, checked
- The offer: $1,450 for 480 loaded miles, plus 30 empty miles to the pickup. That is 510 miles in 1 day.
- Fuel: 510 miles ÷ 6.5 miles per gallon × $4.00 a gallon = $314. Tolls and other out of pocket: $40.
- Your truck's own costs, set once on the Your Truck tab: $419 for upkeep, reserves and pay, and $253 as this load's share of fixed costs.
- Total cost: $1,026. $1,450 minus $1,026 leaves $424 profit, against a day target of $350.
The sheet says YES, and to ask for at least $1,376.
Download a free one-page sample (PDF)
The load check page, filled in with example numbers, with the math traced.
Made with AI assistance. Every formula is visible in the file, so you can check the arithmetic yourself. Screenshots use sample data.
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